Post by rubina9898 on Jan 6, 2024 7:04:09 GMT
To develop a system that is too complex is a time consuming task in itself and may not pay off in the long term. Efficiency and perfection have never been synonymous. . Separate personal and professional information Divide and conquer. Create a folder in the root system to separate these two parts of life This way you will avoid confusion and frustration and increase your productivity by considerably reducing the time spent in the “neolithic” system of searching for information.
Create a shallow folder structure Note that we can follow two strategies when creating the structure We can store our files in folders within folders within Phone Number List olders... ad infinitum . This structure will be complex in terms of organizing information and also research Or we can create a shallower structure with more folders at higher levels and fewer levels of folders and files at lower levels. This second option is the most efficient because high level filtering is done upfront.
Establish an organization wide naming convention This convention may be different at different levels but file names must be unique to avoid duplication . There is nothing worse than having several folders called “proposal” even if they are from different years and clients when we search using search techniques we will have to open the various locations or even the documents to be able to distinguish them Use keywords within the names of folders or documents they will be useful tools when you want to search for information.
Create a shallow folder structure Note that we can follow two strategies when creating the structure We can store our files in folders within folders within Phone Number List olders... ad infinitum . This structure will be complex in terms of organizing information and also research Or we can create a shallower structure with more folders at higher levels and fewer levels of folders and files at lower levels. This second option is the most efficient because high level filtering is done upfront.
Establish an organization wide naming convention This convention may be different at different levels but file names must be unique to avoid duplication . There is nothing worse than having several folders called “proposal” even if they are from different years and clients when we search using search techniques we will have to open the various locations or even the documents to be able to distinguish them Use keywords within the names of folders or documents they will be useful tools when you want to search for information.